1. Purpose – This circular informs everyone that the
institution is starting the initial implementation of guidelines on the use of
AI tools in academic work. This is an initial measure while the full Institutional
AI Policy Manual is still being finalized.
2. Scope – This applies to all academic work, including
Assignments and Coursework, Projects and Capstone, Research, Thesis, and
Dissertations and all assessments and submissions
3. Requirements – Effective immediately, all students and
faculty must follow these:
3.1 Responsible Use – Use AI tools properly and ethically.
Maintain academic honesty at all times.
3.2 AI Declaration Form – Any use of AI tools must be
declared. The AI Declaration Form must be submitted together with the academic
work. This includes tools such as: ChatGPT, Copilot, and similar AI tools AI
tools used for writing, coding, or analysis
4. Implementation and Compliance
• Students must clearly state how AI was used
• Faculty must check and guide proper use
• Programme Leaders and Center Managers must ensure this is
followed
5. Institutional Commitment
IBES are committed to promoting the responsible, ethical,
and transparent use of AI in teaching, learning, and research. This initial
implementation supports the institution’s effort to integrate AI while
maintaining academic integrity. Further updates will be provided once the full
Institutional AI Policy Manual is approved.
Kind Regards,
Dr. Deepika
Kohli
Deputy Chief
Academic Officer